Office furniture forms an indispensable and inextricable part of office décor and plays a pivotal role in making a good impression with clients and business associates. A shoddily decorated office with shabby furniture will inevitably put off a prospective client when he walks into your office for the first time. It will also give him the impression that your business has either fallen on hard times or has seen better days.
A well-established office speaks itself about the high standards to the clients. Offices need to consider spending a considerable portion of the budget for installing appropriate and aesthetically pleasing office furniture. It is better to entrust the job to professional installation providers for installing your furniture.
People need to follow certain steps in awarding the contract to the installation provider of office furniture. They need to choose correct and high quality furniture to fit your office space. They need to give importance to multifunctional pieces especially for small offices to maximize use of the office space.
The installation provider should offer good quality chairs with back support for your employees to work comfortably for several long hours and improve productivity. They also need to give importance to ventilation when installing furniture.
It is necessary to choose right furniture depending on the climate. Wooden office furniture offers nice look apart from lasting for several years. Stainless steel safes and cupboards are to be chosen for damp climates to withstand any type of weather. Carbon steel cupboards are likely to get rusted.
The installation provider should provide all the office furniture as instructed by you. Strict time limits are to be adhered in installing the furniture. Some of the installation providers will take much longer time after bagging the contract. It affects your productivity, as employees work gets disrupted. You can ask them to work during holidays and nights. It prevents disturbance to your work schedule.
Importance of Employees Views for Office Furniture Installation
They should give importance to the views of your employees when installing office furniture. The installed furniture should facilitate ease of operation and comfort. Adjustable chairs and tables can be installed to improve convenience. They should provide cubicles and separations for key employees. They should follow discipline during installation of office furniture. They should source good quality furniture from discount stores to reduce spending.
In order to install office furniture in the right places and for the maximum benefit, you may have to make use of the services of a furniture installation service but certain things need to be considered before zeroing in on one. This would ensure that your furniture gets placed in the right places without being damaged in transit and you surely get your money’s worth for the services that you are paying for.
Ways to choose the right installation service:
It always pays to do a bit of scouting before you select the right installation service. Ask your fellow business associates or friends with their own offices who have used the services of one and they will be able to put you on to the right people. Don’t adopt a careless or haphazard approach as furniture installation can be a very serious procedure, especially when you are dealing with valuable antiques. It is in fact, a highly specialized job and things like cubicles can’t be set up by just anyone who claims to be a furniture installation expert.
When interviewing numerous candidates, ask them for full particulars about previous jobs done by them and if need be, talk to some of their existing clients and get the right feedback before taking a decision. Also look at the installer’s patience levels because heavy objects need to be put together with patience and an impatient installer is more likely to do a shoddy job in the hurry of finishing it. Remember, it always pays to interview the owner of the installation company personally and not only his workmen to known in details how he works. In case that is not possible due to time constraints, at least speak to him over the phone to get a feel of his attitude and personality.
Arranging office furniture requires careful planning, patience and the foresight to get the maximum benefit from each and every piece of office furniture, be it a table, chair, cubicle, desk, counter top or cupboard. Office furniture is designed in a manner so that it eases the physical pressure of office workers and shoddily arranged furniture will make their work environment all the more difficult. For example, who would like a table in the passage that leads to the washroom door?
Why is Proper Arrangement Required?
When office furniture is methodically and properly arranged, it creates more space for free movement for those who work in the office as also for visitors. In a way, it is indulging in ergonomics which increases work efficiency and productivity by increasing the comfort levels of those who work there. Even the tiniest office spacious can be made to look roomy and large if the furniture is carefully arranged so that it doesn’t obstruct movement and creates an illusion of space. Moreover, furniture when properly arranged helps prevents accidents and thus helps save on employee welfare costs in the long run as well.
One of the major advantages of proper furniture arrangement is that it gives the workplace a clean, uncluttered look and this helps create a very positive image among visitors to the office. It shows that the business owner has a sense of cleanliness and is an organized person who can instill discipline and confidence in his employees. Proper arrangement of office furniture leads to increased work efficiency, particularly in offices where a number of work processes are involved to deliver the final product. For example in call-centers and BPO units, where a number of people need to work in tandem and at the same time with confidentiality and within the shortest possible time, cubicles for each worker need to be set up in such a manner so their efficiency is not hampered.
With any type of office furniture, you need to decide if you prefer buying used stuff or want to opt for brand new items. Each of these choices comes with their own advantages and disadvantages as discussed below in detail. The decision should be left to your best judgment and practical requirement. The small SEO Charleston Firm located in Charleston SC is a perfect example of why used furniture works well for small businesses http://www.mwdigitalmarketing.com/
Used and New Furniture comparison
The advantages of used furniture are primarily related to costs. They tend to be about 40% cheaper than new ones. It is best for offices that have 20 or fewer employees. Great for buyers who intend to keep them only for a period of 1-2 years. It is also a good way to go green and do your part in saving trees. The issues are that you may have very limited choices hence you may have to sacrifice on brand, color or style. The warranties will no longer be applicable which means that maintenance costs will be upon you. Used furniture brokers are not always reliable making the entire purchase a gamble. Hidden damages may be present.
New furniture is always the better option if you plan to keep them for at least 5 years or more. You have a wide range of choices, designs and brands to choose from. Your office will definitely look more sleek and modern. These come with assured warranties and at times the vendors do replace damaged or ill-fitting items instantly. You can feel assured that the quality is good and safely begin using it. On the other side, they tend to be more expensive. There can be delays as most vendors will have only the display piece with them. All orders have to be freshly made. The delivery may be delayed costing you valuable time. These require to be assembled and this activity may attract additional costs. Visit furniture stores charleston sc.
Every office is unique. People need to give importance to productivity when choosing office furniture. Employees’ views are to be taken into account in deciding the furniture for your office. It should not be left to lower level employee to decide all the office furniture. Employees form an essential part of your business, and hence, you should look in to their needs and comfort to improve productivity.